Co-Operative Housing Property Management

Comprehensive Management Services

At RentSetGo, our Property & Housing Managers are dedicated to the thorough management of co-operative housing properties. Our services encompass a wide range of tasks, tailored to meet the specific needs of each co-op community we serve.

Compliance with Ontario Laws and Co-Op Principles

Adhering to provincial laws and co-operative principles is crucial in managing co-op housing. Our team is well-versed in the legal framework governing co-operative housing in Ontario, including the Co-operative Corporations Act and relevant sections of the Residential Tenancies Act. We ensure that all management practices comply with these laws and respect the cooperative values of democracy, equality, and community.

Financial Management

Recording receipts and disbursements.
Maintaining general member accounts and ledgers.
Collecting payments, issuing receipts, and managing accounts receivable.
Processing invoices and preparing cheques for accounts payable.
Ensuring compliance with the financial requirements of the co-op’s funding program.
Monitoring cash flow and making bank deposits.

Property Maintenance

Responding to repair requests in members’ units.
Supervising on-site maintenance and cleaning contractors.
Inspecting common areas and grounds.
Managing key control and parking policy.
Addressing property-related hazards.

Office Administration

Ensuring effective office systems and procedures.
Handling correspondence and maintaining office supplies.

Board Communication

Providing weekly updates to the Board on goals and tasks.
Presenting financial statements and other reports as required.

Property Inspections

Conducting inspections of common areas and grounds.
Ensuring compliance with legal and regulatory requirements.

Occupancy Management

Marketing co-op units and managing applications.
Coordinating move-outs, internal moves, and move-ins.

Legal Compliance

Liaising with lawyers and ensuring compliance with by-laws and legal requirements.

Co-Operative Housing Property Management – FAQs

How do you handle emergency repairs outside of regular office hours?

In case of emergency repairs after hours, we have a designated emergency contact system in place. Our Property & Housing Manager is available as the after-hours contact to address urgent maintenance and operational emergencies, ensuring that any critical issues are promptly and effectively resolved to maintain the safety and integrity of the property.

How do you facilitate effective communication between the co-op board and members?

Effective communication with the co-op board and members is facilitated through regular updates, attendance at board and members’ meetings, and transparent reporting. We ensure that the board is well-informed of property management activities and that members’ concerns and feedback are conveyed to the board, fostering a collaborative and inclusive community environment.

How do you adapt your services to the specific needs of co-op housing?

We tailor our services to meet the specific needs of co-op housing by closely working with co-op boards, understanding the community’s values and goals, and implementing management practices that align with co-operative principles. We can provide on-site personnel to handle inquiries and day to day operations.

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